Privacy and Cookie Policy

INTRODUCTION

This is our Privacy Policy, which sets out how The Charity Dalek Squad uses and protects any information that you give us when you communicate with us, sign up for any membership or use this Website. By browsing and using our website you are agreeing to comply with and be bound by this Privacy Policy, which together with our Membership Terms and Conditions or Event Attendance Terms and Conditions, that govern The Charity Dalek Squad’s relationship with you. Please read the following carefully so you can understand how your personal data will be treated.

This policy explains in detail how “Charity Dalek Squad” (hereinafter “we”, “us”, “our”, “Charity Dalek Squad”, "The Group" “http://charitydaleksquad.co.uk”) use any information collected during any session of usage by you (hereinafter “your information”).

Subject always to your rights under the Regulation, we may update this Privacy Policy from time-to-time. To ensure that you are always aware of our most current Privacy Policy, please take the time to check this page regularly.

WHAT INFORMATION DO WE COLLECT?

If you are a visitor to our Website www.charitydaleksquad.co.uk, even an anonymous visitor, we may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information internally and externally. This statistical data about browsing actions and patterns does not identify any individual. Nevertheless, to the extent that such information falls to be treated as personal data, and you do not wish us to process it, you should change the settings on your internet browser to prevent collection of this information, to the extent that it may in future be considered by law to be personal data.

When you sign-up to become a member of The Group we will know who you are, and the activities you perform on this Website.

We may collect and process the following data about you:

1. Any information that you provide us, including by filling in forms on this Website including but not limited to your name, address, email address and telephone/mobile number, for the purposes of informing you about the services that we offer, of entering into an agreement with you and thereafter of delivering the services which we have agreed to provide under that agreement.

2. Credentials: We collect passwords, password hints, and similar security information used for authentication and account access.

3. We may also retain copies of any correspondence you send to us and details of your membership history, for as long as it is appropriate to do so, and (as with all the personal data we process) subject to appropriate technological and the Groups safeguards to protect its integrity.

WHAT DO WE DO WITH THE INFORMATION WE COLLECT?
We use collected information for the purposes of our legitimate interests, including:
- For internal record keeping;
- To manage your membership;
- For product or services development;
- To provide you with information on our products and services which we feel may interest you;
- To notify you about changes to our products and services;
- To answer your queries;
- To investigate any complaints made, either by you or another person;
- To contact you for market research and analyse the output of such research; and/or
- To make disclosures to law enforcement authorities;
- To allow us to establish, exercise or defend our legal rights, and/or
- To allow us to comply (and evidence our compliance) with any legal and regulatory obligations imposed on us

We may collect and use special category personal data, and in particular, information about your health, with your consent or where you have provided it to us, to allow us to tailor support when at an event to meet your needs and to ensure your health and safety.

We may also process information relating to actual or alleged criminal offences where it is necessary for the safety of group staff or members, and only where such use is permitted by the law.

The Group may contact you in relation to the nature of your event enquiry or membership request, even if you do not confirm the event or query. This will be an operational email to enquire as to why you did not proceed. The data will not be used for any other purpose and certainly not shared with any 3rd party. Our aim here is to learn so we may tailor our services so that we can meet the future needs and provide excellent service.

The period of use of the personal data supplied by you will not be longer than we deem necessary to carry out the purpose for which such data was collected.

WHO DO WE SHARE THIS INFORMATION WITH?

As a member of The Group, we may share your personal details (full name, email address, contact number) with our sister group The 15th Cyber Legion at such time that we are collaborating on events, or they are the lead in organising an event in which The Group is supporting.  

Save for this, we do not sell, transfer or disclose personal information we have collected from you in connection with our website activities to third parties outside The Group.

HOW DO WE GET COPIES OR AMEND INFORMATION WE HAVE COLLECTED
You may request details of the personal information which we hold about you under the Regulation. If you would like a copy of the information held on you, please contact us by email to [email protected] or use the online contact form.

If you believe that any information we hold about you is incorrect or incomplete, please e-mail or write to us as above and we will correct or update any information as soon as possible. You can also update your member information via the online Members forum http://www.charitydaleksquad.co.uk/forum/

COOKIES
System cookies are created each time you visit us and are automatically deleted when you close your browser. They remember the fact you're logged in and remember the selections that you make as you use the Website and Mobile Application. To find out more about cookies generally, including how to manage and delete them, visit www.allaboutcookies.org.

Identification cookies help us remember who you are when you come back to visit us and allow us to personalise timely and relative content to improve your journey and member experience. Tracking cookies track any information or warning messages we've shown you, so that we don't show them again. If you express preferences about whether or not to receive certain types of cookie, we'll also use a cookie to store this preference.

Web analytics / Marketing effectiveness cookies collect anonymous data to help us understand customer behaviour, so we can make charitydaleksquad.co.uk better. They tell us which bits of the Website visitors use the most and flag up any problems, so we can fix them quickly. They also tell us how visitors find the Website (for example via online adverts and search engines), so we know how effectively we are marketing. 

Cookies for optimising the content shown on our website
We may wish to test a change or new feature on the site to see if it is effective before rolling it out to all our users. Cookies allow a random sample of site visitors to see it one way, and a different group another and ensure that you consistently get the same experience on repeat visits.

Your Preferences
If you would prefer us not to set cookies on our Website, you can disable them by changing your internet browser settings. How to do this will depend on the browser you are using, but the following is a step-by-step guide to the most popular browsers:

Microsoft Internet Explorer:
Click on the "Tools" menu
Select "Internet Options"
Click on the "Privacy" tab
Select the desired setting

Google Chrome:
Click on the Customisation menu at the top right of the page
Select "Settings"
Select "Show Advanced Settings" and then "Content Settings"
Select the desired settings under the "Cookies" heading.

Mozilla Firefox:
Click on the "Tools" menu
Click on "Options"
Select "Privacy"
Choose the desired options under the "Cookie" menu.

For all other browsers, please follow the instructions provided by the relevant browser, usually located within the "Help", "Tools" or "Edit" facility.

If you only disable third party cookies, you will still be able to use this Website, but some of its content will not be as relevant to you. If you disable all cookies, this will result in our Website not working properly.

If you do choose to disable cookies, this choice will only apply to the device you are using at the time. If you want to stop cookies being set on other devices, you will need to follow the relevant steps on each device. Please note that disabling cookies does not delete cookies from your browser, you will need to do this from within your browser.

LINKING AND EMBEDDED CONTENT
Our Website may, from time to time, contain links to other websites which are outside of our control. Once you have left our Website, we cannot be held responsible for the protection and privacy of any information which you provide. You should exercise caution and look at the privacy statement applicable to these websites.

Out Website may, from time to time, contain Articles or Embedded content from other websites (e.g. Images, Videos, articles, feeds etc.) which behave in the same if you had visited their website. These websites may also collect data about you, use cookies, embed third-party tracking, and monitor your interaction with the embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

CHANGES TO OUR PRIVACY AND COOKIE POLICY
We will make any reasonable changes to this Policy at any time and without notice. It is your responsibility to check this policy via our website at regular intervals to become aware of any changes to this Policy. 

Last updated: 13/04/2022